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Senior Accountant II

Under the supervision of the Director of Finance, the Senior Accountant II oversees the financial operations of the Comic-Con Museum (CCM). Responsibilities include month-end closing, financial reporting, compliance, and maintaining accurate financial documentation. The role involves analyzing Cost of Goods Sold (COGS), assisting in budget development, and coordinating with various departments. Adherence to Generally Accepted Accounting Principles (GAAP) and non-profit standards is essential. The position also includes handling cash deposits, sales tax reporting, and supporting accounts payable and receivable, while assisting with audits and staying updated on regulations to advance CCM’s mission.

Essential Duties and Responsibilities

  • Oversee comprehensive month-end closing processes for CCM, including the posting of journal entries and conducting detailed general ledger analysis to ensure accurate financial reporting
  • Compile and post daily income reports, journals, and reconciliations specific to CCM’s operations
  • Generate and present monthly, quarterly, and annual financial reports to the Director of Finance
  • Prepare and analyze monthly COGS reports, ensuring accurate representation of inventory costs 
  • Assist in the preparation of CCM’s annual budget and long-term financial forecasts, aligning financial planning with organizational objectives
  • Facilitate and coordinate monthly and annual inventory counts for CCM retail shop merchandise items, ensuring accurate documentation and efficient processes
  • Ensure compliance with GAAP and specific accounting standards applicable to non-profit organizations
  • Prepare weekly cash deposits for CCM and maintain precise cash flow records
  • As directed conduct thorough account reconciliations and analyses, addressing and rectifying discrepancies across various accounts
  • Reconcile sponsorship, pledge, and grant payments within the donation database and SDCC-approved software
  • Collaborate with the appropriate employees of CCM in gathering donor pledge information and documentation for accurate posting and reconciliation 
  • Collaborate with the appropriate employees of CCM on restricted funding releases and the preparation of grant proposals
  • Collaborate with the appropriate employees of CCM to oversee the tracking of field trip activities, including the management of payments, invoicing, and collection processes
  • Track and reconcile all facility rentals in CCM’s database and SDCC-approved software, ensuring accurate financial reporting
  • Prepare, analyze, and remit quarterly sales tax returns, ensuring compliance with applicable regulations
  • Ensure that tax rates used for CCM sales are current, with proper amounts collected and accrued
  • Prepare and deliver ad hoc financial reports as requested by the Director of Finance or other stakeholders
  • Collaborate closely with Senior Accountant I to support all CCM-related accounts payable and receivable tasks, fostering a cohesive accounting function
  • Assist with internal and external audits, providing necessary documentation and explanations for financial data
  • Ensure compliance with financial regulations and internal policies, staying updated on relevant laws and standards
  • Foster transparent communication by sharing organizational information through department meetings, individual discussions, and effective use of email and instant messaging
  • Perform other duties as assigned

On-Site

  • Support CCM financials 
  • Set up and tear down of on-site point-of-sale terminals
  • Supervise temporary cashier staff, providing guidance and support as needed
  • Oversee on-site cash handling procedures to maintain accuracy and security
  • Assist in managing accounting equipment to facilitate financial transactions
  • Serve as a liaison with Convention Department Heads to address and resolve concerns from attendees, exhibitors, staff, and volunteers
  • Perform other duties as assigned 

Qualifications

  • A high school diploma is required, Bachelor’s degree in Accounting or a related field is preferred
  • 3-5 years of progressive accounting experience, focusing on high-level Accounts Receivable, Accounts Payable, and general ledger analysis, with 3+ years of accounting experience in a museum setting preferred
  • Experience in cash handling
  • Strong knowledge of GAAP, non-profit accounting principles, and financial regulations
  • Ability to work independently and collaboratively with minimal supervision and ability to problem-solve in complex situations
  • Ability to maintain a positive and professional demeanor as well as demonstrate credibility, integrity, and confidentiality
  • Ability to work within a diverse team, accept differing points of view and feedback, and contribute to a cohesive, supportive, and positive team
  • Excellent interpersonal and customer service skills, ability to respond to customer needs and requests promptly and professionally, especially during difficult and/or high-stress interactions.
  • Excellent verbal and written communication skills 
  • Knowledge of and proficiency in in-office systems used by the organization, including but not limited to Microsoft Office, Google Suite (G Suite, formerly Google Apps), specifically Google Mail (Gmail), Google Drive, Google Docs/Sheets/Slides, Configio, and ClickUp; as well as other common office software and  applications 
  • Familiarity with or willingness to learn current and new systems and platforms used by the organization
  • Basic understanding of clerical procedures and systems such as recordkeeping and filing
  • Excellent time management skills with a proven ability to meet deadlines
  • Ability to function well in a fast-paced and, at times, stressful environment and follow directions, policies, and procedures
  • Knowledge of office administration, clerical procedures, and recordkeeping systems

Working conditions

  • Professional office environment
  • Routinely uses standard office equipment 
  • Standard work schedule (Monday-Friday from 9 am to 5:30 pm)
  • Must be available to work evenings, holidays, and weekends as needed
  • Overnight stay may be required during events
  • Crowded conditions (both inside or outside event spaces)
  • Direct (face-to-face) customer and vendor contact
  • May be required to work outside with little or no shade and warm temperatures
  • Work at various work site locations

Physical requirements

  • This position requires close visual acuity to perform an activity such as preparing and analyzing data and figures, transcribing, viewing a computer terminal, and extensive reading
  • Occasionally lift or move up to 25 pounds unassisted and bend or stand as necessary
  • Frequent sitting, walking, and standing for long periods
  • Occasionally stand for extended periods of time (8-10+)
  • Walk extensive distances (up to several miles daily)
  • Perform repetitive tasks with few breaks

Salary Range

  • $70,000 – $74,949